Filtering segments

In the Editor, you can filter segments by various criteria. For example, you can view only confirmed or unconfirmed segments, and select segments that contain comments or errors.

To filter segments, click the funnel icon  in the top right corner of the editing section and select a combination of parameters in the window. Filtering criteria are located on several tabs: Segment status, Date of last segment revision, Source text, Comments, Errors, and Source of last input.

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You can combine different filtering parameters and simultaneously search and replace text in the filtered segments. Filtering results are updated in real time as you configure filters. As you change the text in segments, you can use the  button to update the search results. 

To reset filters and display all segments, press .

Segment Status

On the Segment Status tab segments can be filtered by their status.

In the Confirmation field you can select only confirmed or only unconfirmed segments.

A project manager can specify at which stage the segments must be confirmed or unconfirmed by selecting the stage in the Task field.

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If it makes no difference for you whether the segments are confirmed or not, but you want to filter the segments which have already been edited to any extent, leave the Confirmation field empty and check the Changed box.

In the Task field on the right, you can choose at which stage the segments should have been changed.

In the Changed by field you can specify that the system must filter only segments changed by a particular user.

To filter segments that are currently at a certain stage, select it in the Current task field.

If you are assigned to one of the workflow stages, you can filter only the segments that are available to you for editing by checking the Available for editing box.

Keep in mind that this filter does not consider temporary segment blocking caused by other users working with segments at the same stage (if the document is shared and segments have not been assigned).

Note: Some of these options might vary depending on your access rights in the document.

Date of last segment revision

This filter tab allows checking segments by the revision dates, that is, to look through segments that have input for a particular period.

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It can be handy along with the Segment Status filter if you need to find out how many segments have been confirmed per user (Modified by) for the last week, day, or custom timeframe.

Source Text

On the Source Text tab you can filter segments by their content.

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To filter only the segments which are repeated within the document, check the Show repeated segments box.

If you excluded some segments from repetitions (see the article on repetitions), you can filter them out using the Show segments excluded from repetitions option.

You can enable both flags simultaneously to view all segments that are repeated, including those manually excluded from repetitions.

To check numbers in the translation, you can use the Show segments containing numbers checkbox to view only segments containing at least one Arabic numeral in the original text.

If you want to hide segments consisting only of digits, use the Hide segments containing numbers only checkbox.

Comments

You can use the With comments checkbox to filter segments with comments.

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Errors

On the Errors tab you can filter the segments in which errors have been detected.

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To eliminate the most serious errors, check the Critical box. A segment with such errors cannot be confirmed, therefore it must be corrected. If in the Segment Status tab you selected the filter Confirmed, segments with critical errors will not be identified.

Using the Non-critical checkbox, you can view segments with errors that do not preclude segment confirmation. 

If some errors have been ignored by checking the Ignore box on the QA Check tab, you can find segments with such errors by using the Ignored filter. Please note that this filter is available only to the users who have been assigned to a task for this document.

For more information on handling errors, see Quality Assurance.

 Source of Last Input

On the Source of last input tab you can filter segments by the source of their translation.

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Use 101 and 102% options to view segments into which context matches from a translation memory have been inserted.

Select the 100% option if you want to see the segments where exact matches have been used.

The Fuzzy matches option will find segments into which matches below 100% have been inserted.

To view segments where machine translation was used, check the Machine translation box.

If you want to view only segments translated manually, use the Without insertion option.

The Manual input option only finds segments translated  manually, without the use of machine translation or TM matches.

Also keep in mind that the source used in this filter is the most recent insertion. For example, if first a fuzzy match from the translation memory was inserted into a segment, and then it was replaced by a 102% match, the segment will be filtered as a 102% match.

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