User access rights

When adding a user to your corporate account you can choose one of the preset roles:

  • Linguist
  • Resource Manager
  • Project Manager
  • Administrator

Linguists can only view and work with projects and documents according to tasks assigned to them. A linguist cannot edit project resources. If a glossary is connected to the project, all terms added by the Linguist will be categorized as Suggested terms and have to be confirmed.

In addition to the tasks assigned to them, Resource Managers can work directly with TMs and glossaries (add and edit terms, or import or export them). Like Linguists, Resource Managers can only view projects assigned to them, without deleting them or adding new projects.

Project Managers have more rights and can add new projects and work with all of the projects within the account regardless of who they were created by, edit project settings and resources and work with account resources, like Resource Managers.

Administrators have all available rights. Only administrators create new user groups, manage paid services and vendors.

There will be times when a user will have the need for a team member to perform tasks for which they don't have rights. For example, a project manager might need linguists to take over the maintenance of glossaries for a specific client. In Smartcat it is possible to create new roles with custom access rights.

On the Settings tab, choose the User access levels menu item.

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Press the Add access level button. In the window that opens, enter the access level name and click Create.

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Once the new access level has been created, you can edit it to define access rights. Select the new access level in the list, then click Edit.

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To click Add Access Right to define which rights this access level will have.

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Select a right from the list and click Next.

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In the next window, you can define the scope of this right. For example, if you want to allow this user group to manage glossary content, you can define specific glossaries, glossaries of a particular client or choose certain languages in glossaries. For example, you can assign the glossary management rights for one client:

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Click on Next. You can then choose the name of the client from the drop-down list:

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When done, press Add. The process would be the same if you chose to assign rights by language or to a specific glossary. The access rights you added will appear in the list.

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 To remove a right from the access level, click the X next to the right in the list. To confirm the changes, hit Save. To delete an access level, select it in the list. Click the Delete button and confirm.