Statistics and cost calculations

When jobs are created in Smartcat, statistics are calculated for each language and each document included with the project. The project manager will also be able to select to leverage from all the associated translation memories or calculate statistics using only a subset of the TMs. This could be helpful if for example some TMs are not entirely trustworthy and are used only for reference.

Statistics will be displayed in the corresponding tab of the Project page:

mceclip0.png

mceclip1.png

(1) You can download the statistics in a different format:

mceclip2.png

If more than one vendor is assigned to the project, you can also download one file per assignee. This file will have an accurate count of the work done for each assignee including any internal fuzzy match that might have not been displayed in the original numbers. 

(2) Separate statistics will be displayed for each language. You can choose to display any language or language set:

mceclip3.png

{3) Statistics will also be displayed for individual documents if needed. 

(4) Net Rates are used to create discount themes that can be different for each customer. For example, you could decide to make repetitions or exact matches unpaid (see the example below). Net rates are defined under the Manage Clients option of the Settings option of the Smartcat menu.

mceclip4.png

There you can define Net Rates that can apply to different clients:

mceclip5.png

Clicking on Add allows you to define new net rates. Then in each client profile, you can choose the net rates that apply:

mceclip6.png

(5) You can choose which TM to use to generate statistics and which file to include in the analysis. By default, Smartcat will use all the files associated with the project, but should you add new files after the project creation, you will need to select these files manually to refresh the statistics.

Statistics are displayed in a table that will look familiar to CAT tools users. Words and characters are separated in different match tiers:

mceclip7.png

The last column uses the Net Rate table to calculate a weighted number of words that is used to generate a cost estimate. Notice the different below when a different net rate scheme is used:

mceclip8.png

This is why it is important to set up net rates especially since you will be using these numbers to create your quotes.

These statistics will also be used to track the project cost in the Cost tab:

mceclip9.png

In the Total project cost field at the top, Smartcat tracks the project cost in real-time. As vendor progress in their task, the cost of each segment completed is added to this field. The statistics are then displayed for each language displaying an estimated cost that takes into account the vendor rates as well as the payment custom net rates (not the customer net rate) that are used to create a discount mechanism (see our Payment Process article). Often, the estimate will end up being higher than the final project cost because internal fuzzy matches will be discounted, but they are not calculated in the original statistics.

This estimated cost is what is being communicated to vendors when they receive a task assignment.

As the work is being completed, the cost will also be tracked in real time in the Team tab of the project page:

mceclip10.png

This tab shows progress and the cost associated with the current status. The project manager can also use this page to communicate with the team.